Vacancy Announcement: Administrator & Outreach Coordinator position opening
JOB DESCRIPTION: Administrator and Outreach CoordinatorOVERVIEW: The Administrator and Outreach Coordinator is responsible for the smooth and efficient operation of the High Country Citizens’ Alliance office. The coordinator will perform all bookkeeping functions, be responsible for all of the organization’s financial and operational reporting, manage operations of the office, support program staff, coordinate outreach including events, recruit and manage volunteers, and maintain HCCA’s membership and donor database.
ESSENTIAL RESPONSIBILITIES:# Manage daily office operations including, but not limited to, all aspects of bookkeeping, office supplies, receptionist duties, and meeting and greeting clients and visitors
# Manage monthly and annual office operations including, but not limited to, insurance renewals (Workers Comp, General Liability, employee benefits, etc.), service and/or rental
contracts, supply inventory, database management
# Perform general clerical duties and support program staff administrative needs
# Operate and maintain critical office systems including phones, computers, copiers, fax machines and computer network
# Maintain HCCA’s electronic and paper filing system of relevant administrative information
# Perform all payroll functions including monthly payroll & grant spending, quarterly and yearly tax reporting to the Internal Revenue Service & the State of Colorado
# Complete yearly tax reporting and generation of tax documents for HCCA’s accountant.
# Prepare quarterly sales tax and raffle license reports, annual Federal non-profit reports, monthly financial reports
# Assist the Executive Director with implementation and management of annual budget
# Manage sales of HCCA goods and process online store sales
# Produce membership renewal letters and fundraising appeals with the Executive Director and/or Fundraising Committee
# Process new and renewing memberships and donations in Quickbooks and the membership database; produce appropriate thank you letters
# Manage and update membership and donor database for use in direct mailing campaigns, electronic mailings, fundraising drives, and to solicit attendance at outreach and fundraising events
# Assist with the publishing and distribution of HCCA’s semi-annual newsletter
# Coordinate monthly program update emails and action alerts about upcoming issues and events
# Coordinate outreach and fundraising events with the Executive Director and other staff members
# Organize HCCA events including supplies, volunteers, venues and presentation materials
# Coordinate accurate and timely updates to the HCCA website, Facebook, Twitter and blogsite with program staff
DESIRED KNOWLEDGE & SKILLS:# Commitment to the mission, vision and values of High Country Citizens’ Alliance
# Degree in relevant area or equivalent experience
# Knowledge of non-profit administration
# Excellent organizational skills
# Excellent written and verbal communication skills
# Strong computer and software skills
# Bookkeeping skills, including proficiency with QuickBooks
# Event organizing and volunteer management
# Ability to work a full time, 40-hour week, and occasional weekends and nights
HOW TO APPLYPlease submit cover letter, resume and 3 references via email, subject heading “Administrator” to dan@hccaonline.org.
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